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3 tips for keeping your email inbox in order

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Email is both a great convenience and a huge stressor for many of us. Our inboxes overwhelm us with messages, yet most of them are necessary. Fortunately, there are many techniques out there that can help make your inbox easier to handle. Here are a few of them:

  1. Set up foldersSetting up folders or labels in your email client is an easy way to manage your inbox. Typically, you can set filters to categorize your emails automatically so that emails from certain addresses will go into a separate folder.

    This makes it easier to figure out which emails need to be addressed immediately and which ones can be put off. Fortunately, most email clients and services make creating folders, labels or tags easy to do.

  2. Enable conversation viewEnabling conversation (or “threaded”) view in your email client reduces the number of visible emails in your inbox. Emails that are related to one conversation will all be found under one “email” instead of taking up several spots in your inbox.

    With conversation view, when you deal with one email in a conversation, you are taking care of them all – a straightforward solution to a cluttered inbox.

  3. If it will take less than 5 minutes to address, deal with it right awayMany emails take lots of time and energy to really deal with. For those emails that don’t require much time, it is typically best to deal with it right away. Putting it off will only make it seem bigger than it is and create more stress than is necessary. As you address these emails right away more often they will become easier to deal with.

Email is both a great convenience and a huge stressor for many of us. Our inboxes overwhelm us with messages, yet most of them are necessary. Fortunately, there are many techniques out there that can help make your inbox easier to handle. Here are a few of them:

  1. Set up foldersSetting up folders or labels in your email client is an easy way to manage your inbox. Typically, you can set filters to categorize your emails automatically so that emails from certain addresses will go into a separate folder.

    This makes it easier to figure out which emails need to be addressed immediately and which ones can be put off. Fortunately, most email clients and services make creating folders, labels or tags easy to do.

  2. Enable conversation viewEnabling conversation (or “threaded”) view in your email client reduces the number of visible emails in your inbox. Emails that are related to one conversation will all be found under one “email” instead of taking up several spots in your inbox.

    With conversation view, when you deal with one email in a conversation, you are taking care of them all – a straightforward solution to a cluttered inbox.

  3. If it will take less than 5 minutes to address, deal with it right awayMany emails take lots of time and energy to really deal with. For those emails that don’t require much time, it is typically best to deal with it right away. Putting it off will only make it seem bigger than it is and create more stress than is necessary. As you address these emails right away more often they will become easier to deal with.

These are just a few easy techniques that can help make your inbox more manageable. There are many more tricks that are just as easy and can make a big difference in your everyday email habits.

For more tips on email management check out this Business Insider article.