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Email Archiving Needs on the rise

As regulatory compliance laws for the financial industry have steadily increased it has triggered an avalanche of email archiving products over the last 10 years. The need for businesses to retain email for legal discovery is driving a new wave of enhancements in the e-Discovery market. xur4yiczj7

regardless if  it’s a high-profile, high-penalty court cases involving corporate defendants, or simply the amount of data storage that email and its attachments eat up, storage managers are increasingly putting email archiving at the top of their priority lists.

As regulatory compliance laws for the financial industry have steadily increased it has triggered an avalanche of email archiving products over the last 10 years. The need for businesses to retain email for legal discovery is driving a new wave of enhancements in the e-Discovery market. xur4yiczj7

regardless if  it’s a high-profile, high-penalty court cases involving corporate defendants, or simply the amount of data storage that email and its attachments eat up, storage managers are increasingly putting email archiving at the top of their priority lists.

Email archiving is not just for financial companies anymore we are finding companies from manufacturing, healhtcare, legal, entertainment are all wanting to archive email,  for regulatory issues, disater recovery or just to cover them selves from disgruntled employees or frivolous law suites.

One challenge for companies is identifying an email archiving policy that makes sense. Saving everything does not, experts say. Having an email retention and deletion policy for email that is based on preservation dates set by state and federal regulations, for example, is a good starting point. Once a litigation hold is placed, or an e-discovery request is made, a company must often change that policy, and start retaining many more documents. But a company is not likely to be held liable for emails or attachments that were eliminated as part of a reasonable retention and deletion policy prior to the existence of a litigation hold — as long as it was applied regularly across the board without exception.

Best practices for email archiving often start with the prickly issue of establishing retention policies for users. The shorter the retention period, the harder it will be to enforce. A 90-day retention policy, for instance, sounds good in theory, until users balk and seek out other ways to save what they consider important emails.

We at TMS have had a lot of experience it writing and implementing such policies with our clients or any other policies such as Acceptable use, Disater recovery and many more. please inquire with us if your company needs such services.

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